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Cover Letter Basics

When you’re writing a cover letter or sending an email message to apply for a job, it’s important to include all the required information in your cover letter.

Parts of a Cover Letter

The first section of a written or uploaded cover letter should include your contact information:

• Your Name
• Your Address
• Your City, State, Zip Code
• Your Phone Number
• Your Cell Phone Number
• Your Email Address

Employer Contact Information

If you have contact information for the Employer, list it below your contact information.  If not, leave this section off your cover letter.

Email Cover Letter Contact Section

When you send an email cover letter, instead of listing your contact information at the top of the message include your contact information in your signature.

Cover Letter Salutation

It’s important to include an appropriate salutation at the beginning of the cover letter or message.  If you have a contact person for your letter, be sure to include their name in your letter.  

Body of Cover Letter

The body of your cover letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up.  This section of your cover letter should include:

• First Paragraph: Why you are writing
• Middle Paragraph: What you have to offer the employer (be specific)
• Final Paragraph: How you will follow-up

Cover Letter Closure

When you’re writing a cover letter or sending an email message to apply for a job it’s important to close your letter in a professional manner.